(DJH Jan ‘10)

Procedure No. 9 - H&S Inspection and Audit Schedules

This is the schedule of Inspections and Audits identified as being necessary to meet all our H&S statutory obligations and to maintain proper H&S standards. Individual responsibilities for ensuring each are carried out are also defined. The H&S Officer has the overall responsibility for ensuring the schedule is met.

1. Fire Risk Assessment - carried out annually in April/May by the H&S Officer (see Procedure No.1).

2. Risk Assessment of the Hall - carried out annually in April/May by the H&S Officer together with one other member of the Board (see Procedure No. 4).

3. Risk Assessment and review of the Caretaker’s job - carried out annually in November by the Caretaker and the H&S Officer jointly (see Procedure No. 4)

4. Routine H&S Inspection of the Hall - carried out monthly by a Board Member to a check list and a schedule prepared by the H&S Officer (see Procedure No. 3).

5. The Maintenance Manager is responsible for ensuring the Fire Extinguishers are tested annually in January by an external company (Jacksons).

6. The Maintenance Manager is responsible for ensuring the Hall’s portable electrical appliances are inspected and tested where necessary (PAT tested) by the same company Jacksons and at the same time as the Fire Extinguishers - annually in January. (Guidance is taken from the Landlord’s section, not “work” of the Electrical Safety Council’s website www.esc.org.uk ).

7. The Maintenance Manager is responsible for ensuring the electrical circuits are tested and their safety checked by a qualified electrician every five years. The kitchen’s circuits, which are separate, were last tested in March 2006 and the remainder in December 2009. (Again guidance is taken from the same source as indicated in 6 above.)

8. The Maintenance Manager is responsible for ensuring the central heating boiler is maintained and the gas supply to it is checked annually.

9. CWAC contact us every three years for a Self-Assessment of our Food Hygiene standards. The Chairman responds to this after consultation within the Board.